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Request for Quote (RFQ) Issued for FSSI JanSan

The Request for Quotation (RFQ) for the new Janitorial and Sanitation (JanSan) Supplies and Equipment strategic sourcing solution for the Purchasing Channel has been released and is now available for viewing and download via GSA Interact, as well as GSA eBuy. Given the success of the Federal Strategic Sourcing Initiative (FSSI) Office Supplies Solution, Second Generation (OS2), earlier this year GSA launched a government-wide analysis of the Federal JanSan and Maintenance, Repair, and Operations (MRO) markets to identify the potential cost savings that could be provided to agencies through the creation of FSSI solutions for JanSan and MRO.

For questions regarding the JanSan RFQ or attachments, please contact JoAnn Stanley at joann.stanley@gsa.gov and Steve Nieswiadomy at steve.nieswiadomy@gsa.gov. Questions must be received by October 22, 2013. 

The RFQ closes on November 12, 2013 (Extended to December 5, 2013 per JanSan Amendment 0005 below)

RFQ and Attachments Below:

*JanSan  Amendment 0001

*JanSan  Amendment 0002v2Amendment 002 has been issued for the JanSan Purchasing Channel RFQ.  1)  This amendment extends the response date for the Contracting Officers to answer questions from Industry from October 29, 2013 to November 5, 2013. 2)  The closing date of the RFQ has been extended from November 12, 2013 to November 21, 2013.  3)  The requirement for a CD/DVD has been removed, quotes should be emailed to the Contracting Officers listed in the RFQ.  This amendment is posted on Interact for information only.  The official amendment has been posted on GSA's E-Buy.

*JanSan Amendment 3 with Att 1Questions relating to the JanSan Purchasing Channel RFQ have been reviewed and posted on eBuy as Amendment 0003 to the RFQ.  The JanSan Team would like to thank everyone for the comments and suggestions that were provided.  Another Amendment will be posted in the next few days to formally outline all of the market basket changes, RFQ changes and revised attachments.  

*Amendment 0004 v3 11 07 2013:  As promised in Amendment 3 the JanSan team has issued Amendment 4 to the JanSan Purchasing Channel RFQ.  Amendment 4 outlines the changes to the market basket, revisions to the RFQ and new Attachments 1, 2, and 3.  Information posted on this site is for information only and is not the official posting of the RFQ.

*JanSan__Amendment_0005The JanSan team has issued Amendment 0005 to the Purchasing Channel RFQ.  This amendment extends the closing date of the RFQ from November 21, 2013 to December 5, 2013.  This amendment is posted on Interact for information only.  The official document has been issued in GSA's eBuy.

*JanSan__Amendment_0006The JanSan team issued Amendment 0006 to acknowledge the extension in eBuy and correct an error on Amendment 0004.  The closing date for the RFQ is December 5, 2013.  Category 2, Non-Motorized Cleaning Equipment and Trash Receptacles, Ref. ID NM095 the NSN should read 7920-01-460-7906.  Attachments 1 and 2 that were transmitted with Amendment 0004 are correct.

*JanSan_Amendment 0007 v 1The JanSan team has issued Amendment 7 to RFQ #832055 for the JanSan Purchasing Channel.  This amendment has updates to 7 items in the Non-Motorized Market Basket Category.  Attachments 1, 2 and 3 have also been revised to reflect these updates.

*JanSan__Amendment_0008  The JanSan team has issued Amendment 0008 to the JanSan Purchasing Channel RFQ.  This amendment clarifies that AbilityOne products must meet the Item Purchase Description and may or may not meet the environmental attributes identified in the quote sheet.

*JanSan__Amendment_0009 v 1: The JanSan team has issued Amendment 0009 to the Purchasing Channel RFQ.  Details are outlined in the Amendment document and reflected in new Attachment 1 - JanSan Supplies Quote Sheet - Update 120413, and Attachment 2 - Non-Priced JanSan Supplies Sheet - Updated 120413.

JanSan__Amendment_0010 v3:  The JanSan team has issued Amendment 10 to the JanSan Purchasing Channel RFQ.  Please see the amendment document for detailed changes.  

JanSan Amendment 0011

Original Attachments:

Attachment 1- JanSan Supplies Quote Sheet Revision 1 101013

Attachment 2- Non-Priced JanSan Supplies Sheet Revision 1 101013

Attachment 3 - JanSan Purchase Channel AbilityOne NSN IPDs 100213

Attachment 4 - JanSan Supplies Definition

Attachment 5 - JanSan Agency Commitments 091213

Attachment 6 - JanSan Participating Agencies Spend 072013

Attachment 7 - JanSan Representation 552 203 72

Attachment 8 - JanSan Subcontracting Plan Template

Attachment 9 - JanSan Performance Requirement Summary

Attachment 10 - JanSan Vendor Monthly Report Templates 082613

Final JanSan RFQ 10082013 v1

NOTE:  GSA Interact contains these documents for reference, but GSA eBuy is the official distribution of the JanSan and MRO RFQs.

Comments

ansley

Is there an Amendment 0012 to this solicitation. If so, can you please post it?

FSSI JanSan Blogger

The GSA JanSan Team has issued Amendment 12 and 13 to companies who submitted an offer on the JanSan Purchasing Channel RFQ #832055.  For information purposes only we are posting a copy of Amendment 12, Amendment 13,  revised Attachment 1 – JanSan Supplies Quote Sheet, Revision 7, Dated 021414 and Attachment 2 – Non-Priced JanSan Supplies Sheet, Revision 5, Dated 021014. Click the link below to access the documents.

https://interact.gsa.gov/document/amendment-documentsattachments

 

 

SpiUTK

Per GAO's website, all protests pertaining to this solicitation have been dismissed as of January 23rd.  Can GSA provide a status update of its next steps?

FSSI JanSan Blogger

The GAO protests have been dismissed.  However, the award has been suspended pending Agency's corrective action.  An amendment will be issued shortly.

 
bcd3031

We understand that there is an official protest and would like to know the type of the protest… is it a GAO or something else?

The reason for the question is to assess the possible time frame of the suspension because we have pricing we must honor that has been submitted to FSSI/GSA in response to the RFQ and this pricing has limits.

If the FSSI JAN SAN award will be delayed for a long period of time, it would be helpful to know this. We may need to go back to our vendors/partners and explain the situation and ask for an extension to ensure pricing is good when an award is made. When we do this, we want it to be based on an official statement. Protest can take some time, so this is a concern we are monitoring.

Further, will the status of the FSSI RFQ be officially monitored on INTERACT or the eBuy portal? Our last communication is that there are no more Q&A and therefore no need to monitor INTERACT officially since the bid was closed. If what we see below is an official notification of suspension, would it be appropriate to post this notification on eBuy? And, when the suspension is lifted we would then be provided the official notification there too.

FSSI JanSan Blogger

As a result of GAO protests filed on this RFQ, the agency has suspended award until further notice.  Although we are not able to provide a timeline as the agency is still in the process of reviewing the agency's records to determine what actions, if any, should be taken in connection with the protests, the agency's goal is to be able to award by April 2014.  However, this is subject to change.

sbmgov

Has this formal protest investigation been completed?

FSSI JanSan Blogger

As a result of GAO protests filed on this RFQ, the agency has suspended award until further notice.  Although we are not able to provide a timeline as the agency is still in the process of reviewing the agency's records to determine what actions, if any, should be taken in connection with the protests, the agency's goal is to be able to award by April 2014.  However, this is subject to change.

pencil83054

I understand that the RFQ for JanSan has been challenged through a formal protest.  Can you please provide a timetable where this issue will be resolved?

FSSI JanSan Blogger

GSA is unable to provide a timetable at this time as we are in the process of reviewing the entire record to determine what actions, if any, must be taken to resolve the issues raised.  GSA has suspended award of the BPAs under the RFQ until further notice. 
 

Fedsales

Question; Catalog 2 item #NM095 is it sponges #7920002402555 as in Mod #4 or is it a mop head 7920024607906 as in Mod 4 market basket? Number and description do not match.

FSSI JanSan Blogger

This error was addressed in Amendment 6.  Amendment 4 reflected an incorrect National Stock Number (NSN) for NM095; however the market basket is correct.

FSSI JanSan Blogger

Changes are outlined in the attached Amendment 7 document.

30152

Can you please let us know which 7 items have changed?

pencil83054

Appearing on page 22 of the question and answer pages is the following question which appears to have an answer, but does not really answer the question.  Please review and provide an answer that more precisely answers the question:

Will GSA consider small business awards for the Jan San BPA where a small business concern is working with a large business? Especially concerning would be if the large business performs most of the logistical and IT functions? This is generally referred to as a "Pass Through". What steps will GSA take to ensure that these Pass-Through’s are not allowed under the small business category. Some examples of these pass-throughs would be the awards in the Navy Jan San BPA that awarded to Cufis Office Supplies and Capture Office Products

Sourcing products from Staples while also using their technology. From the perspective of a small business, these two small businesses are not involved from a distribution standpoint or logistical standpoint merely providing customer service. While participating may be allowed, the participation should be in the unrestricted category – not the small business category.

Of concern with the above is the misleading information that these purchases would count as small disadvantaged purchases from a Native American Business. Since Staples is the BPA holder, all sales under this contract should beconsidered large business.

The answer provided by GSA to answer this question was:

The waiver to the non-manufacturing rule allows small businesses to offer the products of a large manufacturer in a set-aside situation. If the BPA holder is a large business, sales will be reported as coming from a large business. Large businesses will not be able to compete for BPAs that have been set-aside for small.

While this may sound as a logical response, please understand that Staples is not a manufacturer and this rule does not apply.

 

On a supply contract, a firm must perform at least 50% of the cost of manufacturing the supplies (not including the cost of materials).

The NMR is an exception to the performance requirements, and provides that a firm that isnot a manufacturer may qualify as a small business on a supply contract set aside for small business if, among other things, it supplies the product of a small business made in the United States. 15 USC § 637(a)(17); 13 CFR § 121.406.

What is the difference between a Manufacturer and a Non-manufacturer?

A manufacturer is a concern which, with its own facilities, performs the primary activities in transforming inorganic or organic substances, including the assembly of parts and components, into the end item being acquired. 13 CFR § 121.406(b)(2); FAR § 19.102(f)(1).

A concern may qualify a non-manufacturer if it:

Does not exceed 500 employees;

Is primarily engaged in the retail or wholesale trade and normally sells the type of item being supplied; and Will supply the end item of a small business manufacturer or processor made in the United States, or obtains a waiver of such requirement. 13 CFR § 121.406(b).

 

 

 

 
FSSI JanSan Blogger

With the Waiver to the Non-Manufacturer Rule, a small business in the scenario listed above would be able to compete for the restricted set-asides.

pencil83054

If a question was asked and not answered or addressed, what is the process to have these questions re-evaluated and answered? 

FSSI JanSan Blogger

Forward your original request to Ms. JoAnn Stanley at joann.stanley@gsa.govand Mr. Stephen Nieswiadomy at stephen.nieswiadomy@gsa.gov.

1supplyx

Please reference section 5.3.2 Price Adjustments in the RFQ:

It states that a price increase is not allowed for products approved under the BPA for the first year of the BPA.  I assume this is on the market basket items and does not include similar products within the category.  Please confirm.

Please reference Attachment 1 (the quote sheet):

Is the price in Column M (Current GSA Schedule price) our contracted GSA price or our current sale price?  Occassionally, products have sale pricing for a given timeframe.  Please confirm what price to include in column M.

Thank you for your help.

FSSI JanSan Blogger

These items have been removed from the market basket.  See Attachment 1 - JanSan Supplies Quote Sheet Revision 2 Dated 11 07 2013.

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