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FPDS.gov Reports to Transition to beta.SAM.gov Data Bank - Take Action Prior to Jan 31

WHAT’S HAPPENING?

By the end of the second quarter of the 2020 fiscal year, the Federal Procurement Data System - Next Generation (FPDS.gov) reports functions will be transitioned to the beta.SAM.gov Data Bank. Reporting capabilities available in FPDS.gov today will be available in beta.SAM.gov after the transition.

FPDS.gov is an Integrated Award Environment (IAE) system where users can perform procurement data research, procurement vehicle validation, and transaction modification. FPDS.gov is used heavily for running reports about government procurement, which we call “FPDS reports.” 

Those who use FPDS to run administrative, standard, or static reports are not required to take any action at this time or prior to the transition.  

However, if you use FPDS to run ad hoc reports, there is information you need to know.

WHAT DO YOU NEED TO DO (BEFORE JAN 31)?

We recommend at this time that you review your current saved FPDS reports and note attributes and filters for reference in case you need to recreate a report using the new ad hoc tool in beta.SAM.gov when it becomes available.

An ad hoc report must meet the following conditions to be converted:

The ad hoc report was created and run by January 31, 2020. Ad hoc reports created after January 31, 2020 will not be converted.

The existing and saved ad hoc report was run at least once between January 1, 2019 and January 31, 2020. Ad hoc reports not run since January 1, 2019 will not be converted.

Ad hoc reports created in the legacy FPDS system that meet the above two conditions will be

converted and made available in beta.SAM.gov. This conversion process will take place only

once. We expect the process to convert roughly 75 percent of the existing ad hoc reports. But there may be up to 25 percent that do not convert.

The automated FPDS Ad Hoc conversion may not convert all your FPDS ad hoc reports successfully. Use the steps below if you would like to back up your FPDS Ad-Hoc reports before January 31, 2020, in order to recreate them in beta.SAM.gov.

Login to www.fpds.gov

Click on Ad Hoc Reports to load the Ad Hoc page

Click on Personal Folder to load your Ad Hoc reports in the right up panel

Find the ad hoc report you like to back up, and click on it

After this ad hoc report shows up in the right down panel, click on Edit to open the  Create Report page

Take screenshots to catch the info such as attribute names, times, filters, rankings and Layout, etc. Keep these screenshots as reference for recreating this ad hoc report in beta.SAM.gov when it goes live.

Repeat from step 3 to back up any additional ad hoc reports. 

AFTER THE TRANSITION

Contract Data reports will be found in beta.SAM.gov by clicking on the menu (three horizontal bars) and selecting the Data Bank. Users will highlight Contract Data on the left menu, then select the report type from static, standard, administrative, and ad hoc. Static, standard, and administrative reports will work similarly to the way they work now, while ad hoc reports will have enhanced features. Ad hoc reports are being transitioned to a new tool called  MicroStrategy. 

MicroStrategy allows for multiple improvements compared to the current reporting tool:

The maximum number of rows that can be returned in a report will increase from 30,000 to 150,000.

The maximum number of years that can be returned will increase from 5 to 12.

Additional data fields will be available.

Users will be able to easily share with others ad hoc report structure, such as attributes and filters.

There will be a Report Builder—a “wizard” to help create new ad hoc reports.

 

Users do not need to be signed in to the site to view static reports. To view standard, administrative, or ad hoc reports, users do need to sign in to the site using a login.gov account. Users who need to create a login.gov account should use the same email address they used to sign in to FPDS.gov. For more information on creating a login.gov account, please see the Login.gov Quick Start Guide. A role on the site is not required except for administrative reports.

 

There is a fact sheet available on the transition. Users are welcome to provide feedback using the feedback tool on beta.SAM.gov

 
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