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IMPORTANT UPDATE: GSA Launch of Transactional Data Reporting (TDR) Pilot Continues with Refreshed Solicitations and Mass Modifications for Schedules 03 FAC and 51V

On June 23rd, 2016 the U.S. General Services Administration (GSA) published a final General Services Acquisition (GSAR) rule to capture transactional data on procurements across all of its Federal Supply Schedules (FSS) contracts or Multiple Award Schedule (MAS) contracts, and Governmentwide Indefinite-Delivery, Indefinite-Quantity (IDIQ) contracts, including Governmentwide Acquisition Contracts (GWACs). The Transactional Data Reporting (TDR) Rule requires vendors to electronically report the price the federal government paid for an item or service purchased through GSA acquisition vehicles.

The GSA Federal Acquisition Service (FAS) has also published a public notice (Notice-FAS-2016-01) to solicit comments regarding the public release of transactional data reported in accordance with the General Services Administration Acquisition Regulation (GSAR) Transactional Data Reporting clauses. GSA FAS will consider comments received in establishing its final position on which TDR data elements are releasable under the Freedom of Information Act (FOIA), which will eventually be released to the general public via a public data extract.  The comment period closes August 29, 2016.

As part of the strategic implementation of the rule across all GSA contracts, the agency will introduce the transactional data reporting requirement with a pilot of select products and services in the MAS program.  This pilot will be introduced in a phased approach beginning in August 2016. 

Why is FAS implementing this change? The goals of TDR are to:

  • Significantly reduce burden to industry partners by eliminating the Commercial Sales Practices (CSP) and Price Reduction Clause (PRC) tracking requirements from Schedule contracts participating in the TDR pilot. 
  • Reduce contract administration burden for TDR pilot vendors once TDR is implemented.  
  • Provide business intelligence to strengthen “best value” decision-making by ordering activities, which will allow customers to take full advantage of the wide variety and complexity of products and services offered by Schedule Partners and pass on savings to the taxpayer. 
  • Improve competition and increase transparency
  • Support category management and promote smarter buying

Summary of Planned Changes

The Schedules listed below make up the TDR Pilot and will be rolled out in phases as shown.  Each Schedule refresh and mass modification will be preceded by an advanced notice posting on Interact, approximately 30 days prior to the refresh and mass modification release date:

Schedule

Description

SINs

Offerings

Tentative Refresh/Mass Modification Release date

72

Furnishings & Floor Coverings

All

Products and Ancillary Services

August 2016

58 I

Professional Audio/Video

All

Products and Ancillary Services

August 2016

51V

Hardware Superstore

All

Products and Ancillary Services

September 2016

03 FAC

Facilities Management and Maintenance

All

Services and Ancillary Products

September 2016

75

Office Products/Supplies

All

Products

October 2016

73

Food Service, Hospitality, Cleaning Equipment and Supplies, Chemicals and Services

All

Products and Ancillary Services

November 2016

70

IT Equipment, Software & Services

132-8

132-32

132-33

132-34

132-54

132-55

Products & Services

November 2016

00CORP

Professional Engineering Services

871-1

871-2

871-3

871-4

871-5

871-6

871-7

Services

January 2017

Upon acceptance of the bilateral Mass Modification and the compliance requirements becoming effective for the contract, the requirement for providing CSP to accompany modification requests will be eliminated.  In addition, vendors will no longer be required to track price reductions granted to their Basis of Award (BOA) customer or category of customers beginning on the first day of the standard business quarter following acceptance of the mass mod.  Other clauses and provisions are also being updated to implement TDR.  This will result in significant burden reduction for our industry partners as outlined in the TDR Federal Register notice.

Vendors are strongly encouraged to accept the bilateral mass modification in a timely fashion in order to minimize future burden in submitting modification requests and make administration of FSS contracts easier. 

In order to ease the transition from the current 72A reporting database to the TDR reporting module, the requirement for commencement of reporting will not begin on the date the modification is signed; rather, reporting will begin at the beginning of the next full business quarter as shown below:

            Mod Accepted:                                                           Requirements Effective:                                                                                                               

            July 1st – September 30th                                           October 1st

            October 1st – December 31st                                      January 1st

            January 1st – March 31st                                            April 1st

            April 1st – June 30th                                                     July 1st

GSA FAS will host multiple identical public webinars to provide interested parties an opportunity to learn about the planned changes and ask related questions.  Webinars will be in a listen-only format with the ability for participants to type questions via an online chat function at the end of the presentation.  Information for the next two scheduled webinars is provided below:

Session 2:

Session 3:

For additional information, please review this post’s attachments.

ATTACHMENTS:

  1. Draft Significant changes document (includes summary of clause changes),
  2. External TDR FAQ
  3. External TDR Fact Sheet

For all inquiries please comment on this posting below or email tdrteam@gsa.gov.  Thank you for your continued partnership.

DISCLAIMER: GSA FAS is posting this notification of a planned solicitation refresh or mass modification as a courtesy to industry. All comments on the attached DRAFT document should be submitted in the “Comments” section below within ten (10) business days of this posting. Comments provided elsewhere or after 10 business days may not be considered. GSA FAS will consider all relevant comments and may make changes to the DRAFT as appropriate, but will not issue a formal response to industry comments or related inquiries. Interested parties should review the final version of the solicitation refresh or mass modification closely for additional changes made to this DRAFT.

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