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Frequently Asked Questions (FAQs)

Can an interested party protest an agency’s solicitation for schedule contract services/supplies, cancellation of an RFQ, or the award to another contractor on the same GSA Schedule (FAR 33.101)?
Yes. In the MAS solicitations, we do have Clause 52.233-2, Service of Protest (SEP 2006), and it will have the address where to obtain written acknowledgement from the Contracting Officer.

Is there a prohibition against awarding a BPA against multiple SINs under a single schedule?
No. Please verify that the contractors that you are evaluating for your BPA have the SINs awarded on their schedule.

When two GSA contracts enter into a teaming agreement to provide services under a GSA contract, does this agreement need to be signed by someone in the government contracting agency? How does GSA define government contracting agency? Can it be someone from the contracting office that is working on the contract or does it need to be someone from the Agency’s main contracting office or the agency head?
A government agency does not need to sign a teaming agreement. FAR Part 9.6 provides guidance for companies who want to enter into a Teaming Agreement. Contracting Agency or Contracting Activity means an element of an agency designated by the agency head and delegated broad authority regarding acquisition functions. This definition is found in FAR Part 2.101.

Can a contracting agency establish an IDIQ contract against a GSA schedule contract? It appears you can in the FAR but I just want to make sure I am interpreting it correctly. Any information you could provide would be greatly appreciated.
An agency cannot establish an IDIQ contract against a GSA schedule contract. Only an order can be placed against a schedule contract.

Is a Determination and Finding under FAR 12.207(b)(ii) required when a time and materials order is placed under GSA schedules? As of now, the FAR only requires that the Contracting Officer "document" the rationale for using other than a firm-fixed price order (FAR 8.405-2(e)(7)(i)).  As a matter of best practice, we recommend that this documentation occur in a determination and findings (D&F) -- but currently, neither FAR 12.207 nor FAR subpart 8.4 explicitly mentions the requirement for the Contracting Officer to execute a determination and findings when placing orders against Schedules under FAR subpart 8.4.

I’m trying to issue an order against one of the schedules and I know I can issue it as a FFP or T&M/Labor Hour contract type. What about CPFF? Can I use that contract type against the schedules?
A CPFF contract type is not allowed at this time against any of the Multiple Award Schedules.

If I utilize eBuy to request quotes, will our agency still receive socioeconomic (small business, veteran-owned small business, service disabled veteran-owned small business, HUBZone small business, women-owned small business, or small disadvantaged business) credit?
Socioeconomic credit reporting is captured in Federal Procurement Data System - Next Generation (FPDS-NG), not e-Buy. The contracting officer is responsible for reporting all procurements through FPDS-NG pursuant to FAR Subpart 4.6. e-Buy will not automatically send data to FPDS-NG.

However, once reported in FPDS-NG, the agency will receive its socioeconomic credit.

Can Schedule contractors accept orders from the American National Red Cross?
Yes. Under Section 2 of the Federal Supply Schedules Usage Act of 2010 (Public Law 111-263), the GSA Administrator has authorized the American Red Cross as an eligible user of Schedules, when purchasing in support of their charter as set forth in 36 U.S.C. § 300102. Schedule contractors may decline an order, for any reason, within a five-day period after receipt of the order; however, credit card orders must be declined within 24 hours (GSAM 552.232-79). Orders placed under this authority are subject to the Industrial Funding Fee and should be reported quarterly on your 72a form under your Federal sales.

Can someone please kindly explain what seems to be duplication in effort in government cooperative purchasing http://www.gsa.gov/portal/category/100739 and http://www.uscommunities.org/?
The U.S. Government and particularly the General Accountability Office and the Office of Management and Budget are both looking at the overlap of contracting vehicles; where the benefits of additional competition lay and where the drawbacks of confusion and cost in marketplace lay.

In regard to the Cooperative Purchasing program under GSA Schedules and US Communities, the US Communities contracts are closed solicitations that are pre-competed and awarded to one or multiple contractors.  There is a defined limited scope of product or service category and authorized user under these pre-competed contracts.  Access to the Schedules under the GSA Cooperative Purchasing program, named, defined and authorized by statute, allows, state, local, tribal, and educational institutions access to broad categories of products or services for use at any time, for any reason, using any funds available.  Within the broad category of products and services available under Schedule 70 (Information Technology) and Schedule 84 (Security and Law Enforcement Products and Services) each customer may access all the thousands of contractors, and narrow and define their requirements for each order, as well as take advantage of Schedule terms, conditions and pricing. 

In some cases, there may be overlap in the product or service categories on the two contracting vehicles, but both work to the same end...saving money for the American taxpayer.

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Comments

VA FSS Service
<p>The VA Federal Supply Schedule Service offers a great FAQ section on its website!&nbsp; Visit http://www.fss.va.gov/faqs/ for more information about our program!</p>
MAS Blogger
<p>This is great information. I am going to post it to our homepage &quot;shoutbox&quot;. Thanks!</p>
luluclark
<p>I know the FAR indicates that you can place &quot;orders&quot; and &quot;BPAs&quot; against the schedules, but can you issue Basic Ordering Agreements against the schedule?</p><p>Also, if you issue a BPA against the IT 70 Schedule for software development and you want to later issue subsequent orders to modify the developed product, would that be considered an order against the BPA or would it be considered a seperate order against the GSA schedule (not tied/related to the BPA) from the ordering agency?&nbsp; Mainly,&nbsp;the question is what types of services can be issued under the BPA authority when they may not be &quot;reptitive&quot; in nature and are more complex than ordering office supplies.</p>
MAS Blogger
<p>&nbsp;</p><div>@luluclark</div><div>Basic Ordering Agreements (BOA) are not approved order/contract types under the Schedule program. &nbsp;The ordering procedures for Schedules are found in FAR 8.4 while guidance on BOAs are found in FAR 16.7.</div><div>&nbsp;</div><div>With regards to whether an order can be against a Schedule BPA or directly against the Schedule, it really depends on the scope. &nbsp;The scope of any Schedule BPA should be covered by the Schedule it is established against; since we have services Schedules, it is possible to establish a Schedule BPA for services (i.e. BPAs for acquisition management support services, training services, or professional engineering services). &nbsp;</div><div>&nbsp;</div><div>Similarly, the scope of any order should be covered by the scope of the Schedule BPA - if you choose to use the BPA - or the scope of the Schedule under which the order will be issued. &nbsp;</div><div>&nbsp;</div><div>In your example, if the scope of your Schedule BPA against IT Schedule 70 includes modification of software, then you can place the order against the BPA. &nbsp;If, however, the scope of your BPA does not cover your requirement, then you should place the order against an IT Schedule 70 contract (assuming the Schedule scope covers your requirement). Hope that helps to clarify!</div>
LAKEWOOD COLLEGE
<p>My comment is actually a question. We are a online accredited college specializing in Mediation and Conflict Resolution. Because we are a non-profit we are neither small or large company not qualifying for any set asides. What opportunities exist?</p>
Ashley Dunklebarger
<p>Hi Lakewood College,&nbsp;</p><p>&nbsp;</p><p style="margin-top: 0in; margin-right: 0in; margin-bottom: 0.2in; margin-left: 0in; line-height: 18pt; ">I&#39;m your GSA Customer Service Director for North Texas. &nbsp;I met with the Director of GSA&#39;s Regional Office of Small Business Utilization office here in Fort Worth and the following links are what he recommends for you. &nbsp;</p><p style="margin-top: 0in; margin-right: 0in; margin-bottom: 0.2in; margin-left: 0in; line-height: 18pt; ">&nbsp;</p><p style="margin-top:0in;margin-right:0in;margin-bottom:.2in;margin-left:0in; line-height:18.0pt"><span style="font-size:11.0pt;font-family:&quot;Arial&quot;,&quot;sans-serif&quot;; background:#F9F9F9">For general information about the GSA Schedules Program, please go to this web link:<span style="color:#00467F">&nbsp;&nbsp; &nbsp; &nbsp;<a href="http://www.gsa.gov/portal/content/197989" target="_blank"><span style="color:#197EB0;text-decoration:none;text-underline:none">http://www.gsa.gov/portal/content/197989</span></a><o:p></o:p></span></span></p><p style="margin-top:0in;margin-right:0in;margin-bottom:.2in;margin-left:0in; line-height:18.0pt"><span style="font-size:11.0pt;font-family:&quot;Arial&quot;,&quot;sans-serif&quot;; background:#F9F9F9">It sounds as though your services would fall under Schedule 874. &nbsp;For more information about GSA Schedule 874, Mission Oriented Business Integrated Services, please go to this web link:&nbsp;<span style="color:#00467F">&nbsp; &nbsp; &nbsp;<a href="http://www.gsaelibrary.gsa.gov/ElibMain/ScheduleSummary?scheduleNumber=874&amp;x=13&amp;y=10" target="_blank"><span style="color:#197EB0;text-decoration:none;text-underline: none">http://www.gsaelibrary.gsa.gov/ElibMain/ScheduleSummary?scheduleNumber=874&amp;x=13&amp;y=10</span></a>&nbsp;&nbsp;<o:p></o:p></span></span></p><p style="margin-top:0in;margin-right:0in;margin-bottom:.2in;margin-left:0in; line-height:18.0pt"><span style="font-size:11.0pt;font-family:&quot;Arial&quot;,&quot;sans-serif&quot;; background:#F9F9F9">To see the solicitation for GSA Schedule 874, please go to this web link:&nbsp;<span style="color:#00467F">&nbsp; &nbsp; &nbsp;<a href="https://www.fbo.gov/index?s=opportunity&amp;mode=form&amp;tab=core&amp;id=f29a4f785f9d75d791cdfe8bec48d939" target="_blank"><span style="color:#197EB0;text-decoration:none;text-underline: none">https://www.fbo.gov/index?s=opportunity&amp;mode=form&amp;tab=core&amp;id=f29a4f785f9d75d791cdfe8bec48d939</span></a>&nbsp;&nbsp;<o:p></o:p></span></span></p><p style="margin-top:0in;margin-right:0in;margin-bottom:.2in;margin-left:0in; line-height:18.0pt"><span style="font-size:11.0pt;font-family:&quot;Arial&quot;,&quot;sans-serif&quot;; background:#F9F9F9">To start the paperwork for becoming a GSA Schedule contractor, please go to this web link<span style="color:#00467F">:&nbsp;&nbsp; &nbsp; &nbsp;<a href="http://eoffer.gsa.gov/" target="_blank"><span style="color:#197EB0;text-decoration:none;text-underline:none">http://eoffer.gsa.gov/</span></a>&nbsp;&nbsp;<o:p></o:p></span></span></p><p style="margin-top:0in;margin-right:0in;margin-bottom:.2in;margin-left:0in; line-height:18.0pt"><span style="font-size:11.0pt;font-family:&quot;Arial&quot;,&quot;sans-serif&quot;; background:#F9F9F9">One other thing to know is that since&nbsp;non-profit entities are considered as &quot;other than small businesses.&quot;, you&#39;ll have to complete a sub-contracting plan in order to get a GSA Schedule contract.&nbsp;&nbsp;<o:p></o:p></span></p><p style="margin-top:0in;margin-right:0in;margin-bottom:.2in;margin-left:0in; line-height:18.0pt"><span style="font-size:11.0pt;font-family:&quot;Arial&quot;,&quot;sans-serif&quot;; background:#F9F9F9">As you review this information, feel free to call myself at 703-851-3264 or Albert Garza, who is with GSA&#39;s Small Business Utilization Office, at&nbsp;<a href="tel:817-978-2828" target="_blank"><span style="text-decoration: none; ">817-978-2828</span></a>, if you have any questions.<o:p></o:p></span></p><p>&nbsp;</p>
Maggie Glynn
<p>Can a contractor list an item on more than one GSA Schedule Contract?&nbsp; We have items on our contract that would not only belong on Schedule 73, but on 56 and 75?</p>
dorcutt
<p><font size="2">Hi Maggie: Contractors should review the statement of work for each Schedule to see if their product/service is within scope of that particular Schedule. &nbsp;A good resource to tap into is the GSA Schedules solicitation page [<a href="http://www.gsa.gov/schedulesolicitations">www.gsa.gov/schedulesolicitations</a>]. This page provides a complete listing of all GSA Schedules, the applicable Solicitation number, and a point of contact for the particular GSA Schedule. &nbsp;When in doubt as to whether a product/service can be offered under a particular Schedule, contractors should ask the point of contact listed on the website.</font></p>
hawkeye
<p>I have the same question - can the same product or service be listed under multiple schedules or do the two contracts need to offer completely different products even if they happen to fit under two schedules?</p>
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