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Discussion | Tell us about innovative solutions within the BMO industry

Q: Are there innovative solutions related to building maintenance and operations that are not yet being utilized by the government and that could lead to increased efficiency and/or performance?

 
 
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Wayne Armoogam
Photoluminescent technology has to be integrated into facilities maintenance as it has no power consumption, no operating costs and requires no maintenance. Products are consistent with a global initiative to go green.
GSABMO Blogger
<p>The BMO development team really appreciates these comments. We&rsquo;re looking at these and taking them into consideration.&nbsp;</p>
Bob Rouse - TCIA
<p>Consider asking building&nbsp;maintenance contractors to follow ANSI A300 Tree Care Management standards.&nbsp; Following the A300 standards decreases cost by increasing&nbsp;service quality and avoiding incorrect tree care practices.&nbsp; In the case of tree pruning operations, poor service can result in tree death and increased safety hazards.&nbsp; Poor service, poor pruning, and safety issues related to trees&nbsp;can also create bad public relations for governmental agencies, which is costly as well.&nbsp; For operational safety in tree care operations, ask contractors to follow ANSI Z133 standards for arboricultural safety.&nbsp;&nbsp;ANSI Z133&nbsp;standards follow&nbsp;OSHA standards, but have added, industry-specfic&nbsp;requirements to increase operational safety performance.&nbsp; Contractors following Z133 standards will have reduced&nbsp;rates of worker/pedestrian injury and property damage.&nbsp; Example:&nbsp; Topping of trees is prohibited in ANSI A300 standards.&nbsp; Govenrmental agencies and other users of the standard do not need to write their own specifications to address this.&nbsp; In adidition, clarity is provided to the contractor regarding why the toppinng is prohibited in the first place.&nbsp; The A300 standard also offers alternative, correct pruning techniques to help meet the objective of the contract, such as correct methods of tree pruning to provide clearance for vehicles, lighting security, and to create views or vistas, without relying on topping of trees.</p>
Bob Rouse - TCIA
<p>Consider asking building&nbsp;maintenance contractors to follow ANSI A300 Tree Care Management standards.&nbsp; Following the A300 standards decreases cost by increasing&nbsp;service quality and avoiding incorrect tree care practices.&nbsp; In the case of tree pruning operations, poor service can result in tree death and increased safety hazards.&nbsp; Poor service, poor pruning, and safety issues related to trees&nbsp;can also create bad public relations for governmental agencies, which is costly as well.&nbsp; For operational safety in tree care operations, ask contractors to follow ANSI Z133 standards for arboricultural safety.&nbsp;&nbsp;ANSI Z133&nbsp;standards follow&nbsp;OSHA standards, but have added, industry-specfic&nbsp;requirements to increase operational safety performance.&nbsp; Contractors following Z133 standards will have reduced&nbsp;rates of worker/pedestrian injury and property damage.</p>
mshughes2000
<p>Workforces are becoming increasingly mobile. To take full advantage of this transformation, organizations need to rethink the way they manage physical office space. Decreasing real property costs by reducing office space without compromising mission effectiveness and productivity can lead to significant cost savings.&nbsp; To achieve this, IT solutions are needed to help manage physical space more efficiently, facilitate shared resources, and promote &quot;virtual&quot; collaboration and situational awareness.&nbsp; Most federal agencies already own products and technologies that can support this vision but those products need to be utilized in more focused ways.&nbsp; Procentrix helps agencies leverage their existing IT investments.&nbsp; For example, our<strong> Virtual Office </strong>solution is based exclusively on Microsoft SharePoint (which most agencies already own). The solution helps agencies more efficiently utilize their real estate while maintaining personal connections among its workforce.&nbsp;&nbsp; Learn more about our Virtual Office solution at: <a href="http://www.procentrix.com/WhatWeDo/Solutions/Pages/Virtual-Office.aspx">http://www.procentrix.com/WhatWeDo/Solutions/Pages/Virtual-Office.aspx</a></p>
DPressler
<p><a href="http://www.safedomes.com">http://www.safedomes.com</a></p><p>MONOLITHIC CONCRETE STRUCTURES both permanent and portable should be utilized as much as possible.</p><p>Not only are monolithic concrete structures indestructible they are cheaper and faster to build eliminating 4 construction trades by creating a structure 4 inches of concrete from roof to foundation. &nbsp;</p><p>Reduces cost of replacement</p><p>Security from storms including tornadoes</p><p>Super Energy efficient monolithic concrete structures have no air leaks! &nbsp;By being super energy efficient saving up to 40% in energy in turn reduces the cost to install off the grid systems.</p><p>Compost Toilets is another item that should be utilized more</p><p>My 2 Cents</p>
SanBar
<p>Cloud and Shared Services are the path to saving on the needs of infrastructure, reducing dependancies on physical space, cabales, other wiring, related to IT needs, such as data centers. &nbsp;Build the light building, rely on wireless, and the cloud/shared services. &nbsp;In Cloud focus on Platform as a Service, given that the&nbsp;<span class="il" style="background-color: rgb(255, 255, 204); font-family: arial, helvetica, sans-serif; font-size: 13px;">FedRAMP</span><span style="font-family: arial, helvetica, sans-serif; font-size: 13px;">&nbsp;</span><span class="il" style="background-color: rgb(255, 255, 204); font-family: arial, helvetica, sans-serif; font-size: 13px;">memo</span><span style="font-family: arial, helvetica, sans-serif; font-size: 13px;">&nbsp;from OMB -&nbsp;</span><a href="https://cio.gov/wp-content/uploads/2012/09/fedrampmemo.pdf" style="color: rgb(17, 85, 204); font-family: arial, helvetica, sans-serif; font-size: 13px;" target="_blank">https://cio.gov/wp-content/<wbr>uploads/2012/09/fedrampmemo.<wbr>pdf</wbr></wbr></a>&nbsp;places a burden on use of services that makes SaaS more costly per unit, verses an enterprise, platfor, software solution.</p>
Ballinger
<p><span style="font-family: arial, sans-serif; font-size: 13px;">BMO should consider utilizing Software as a Service facility management capabilities to reduce IT maintenance costs while increasing productivity. This type of software allows for mobile inspections, incident reporting, work flow management, scheduling, greatly increased communication and collaboration -- all through a secure infrastructure that currently supports 50 government agencies, 120,000 customers, nearly every Fortune 500 company, and over a billion transactions per day. Please see ExAM4Government.com for more information or call Joshua Millsapps at 703-OUTCOME.</span></p>
vivicaw
<p>There is a big push in the government to reduce paper and start digitizing documents. &nbsp;Well, this is especially important for Building Maintenance and Operations. &nbsp;Building blueprints are huge and difficult to file making it hard to find the document when you need it. &nbsp;Often plan rooms are located in the worst possible areas of a building such as in the basement or attic. &nbsp;The documents are at risk in so many ways whether it be moisture and mold, contractors &quot;borrowing&quot; the documents for renovations and never returning them, vermin such as mice, etc. &nbsp;</p><p>It is critical to organize each building&#39;s documents. &nbsp;Often there are many duplications of blueprint files located in plan rooms, taking up space, and adding to the mess. &nbsp;We recommend creating a simple database of what files exist in a paper format prior to digitizing. &nbsp;Then you can cross reference what exists already in a digital format. &nbsp;Then digitize the paper plans that exist only in a paper format. &nbsp;It is critical that the files are saved in a multi-page PDF so that the sets stay together as a single document. &nbsp;It is also critical to properly name newly digitized files. &nbsp;</p><p>Creating a logical folder structure to organize the digital information is also key. &nbsp;Finally, it is important to merge all the newly digitized information with electronic files. &nbsp;In the end, you want to have a complete library of all building files.</p><p>Don&#39;t forget to include O&amp;M manuals and Specification books in the archive as well.</p><p>Finally, require all contractors, architects, engineers, to deliver electronic copies of new information in order to import it directly into the digital archive/library.</p><p>&nbsp;</p><p>Why does this save money?</p><p>First of all, the users of the information save huge amounts of time because they can now look up information from their desks and don&#39;t have to go to the basement or attic to find what they need. &nbsp;You know exactly what you have and where to find it quickly and easily.</p><p>Information can be shared among many people. &nbsp;You can email documents to contractors. &nbsp;All of the building history is preserved and no longer goes missing.</p><p>When building plans go missing, there are often huge expenses made to re-create that information. &nbsp;It is a waste of government money to re-measure a building when plans existed in the first place but have gone missing....</p><p>Space is saved, you no longer need to store thousands of blueprint files because they are now in an electronic format.</p><p>Finally, having information at your fingertips when an emergency occurs is critical because if it takes three hours to figure out how to turn off the water when a pipe breaks, that is serious damage and money wasted.</p>
itrusevych
<p><strong>Challenge/Problem:</strong></p><p>With the advent of reduced budgets throughout the federal government, &nbsp;agencies are looking for creative ways save funds wherever possible.&nbsp; GSA&rsquo;s customer (Dept of Homeland Security (DHS)) facility security team had excessive use of security labor force to patrol various rooms &amp; floors throughout building.&nbsp;</p><p><strong>Solution:</strong></p><p>Aurora deployed a security camera solution.&nbsp; By installing security cameras in strategic locations throughout the building and centralize security command post.&nbsp;</p><p><strong>Results: </strong></p><p style="margin-left:.25in;">- Aurora was able to complete the project on budget and ahead of schedule.</p><p style="margin-left:.25in;">- GSA/DHS now has equal (if not better) security oversight then previously had and has the opportunity to diminish security labor.&nbsp; It&rsquo;s estimated that GSA/DHS could decrease existing security labor force patrolling the rooms by at least 50%. &nbsp;</p><p style="margin-left:.25in;">-&nbsp; Aurora is currently engaged providing other cost saving projects with GSA/DHS.</p>
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