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OASIS Draft RFP: We Need Your Feedback!

Hello Industry Partners,

I know you are anxiously awaiting the release of the Draft RFP.  GSA promised it would be released in the summer of 2012 and we are earnestly working to keep that promise.  

Our current plan is targeting mid-September, no later than the 18th, to release the Draft RFP.  We know that this falls dramatically in your typical year-end business cycle and aware that your B&P teams will be extremely busy and that some of you may be unable to give the Draft RFP attention before October 1st. 

We'd like you to consider a few questions and provide us some frank responses.

With that in mind, would it be better to still post then, and give you all a bit longer to review, or hold it until early October, to allow you to get past the end of the fiscal year?   

Second question: Would releasing the RFP in stages be more helpful, or would you rather see the entire document at once?

Do you have recommendations on how you would like to handle feedback on the Draft RFP. At present, we are considering holding WebEx sessions to walk through the draft, and are open to other approaches.

Please share your feedback with the OASIS team regarding the above questions. We look forward to reading your responses!

Jim

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Comments

Good
<p>Post ASAP</p><p>RFP should be released all at once</p><p>A WebEx would be too engaging (not focused) recommend traditional 5 business day turn on questions and 10 days for government response.</p>
OASIS Blogger
<p><span id="internal-source-marker_0.9217436336834259" style="font-size:13px;font-family:Arial;color:#000000;background-color:transparent;font-weight:normal;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline;">Hi Herb, and thank you for your continued feedback. &nbsp;Jim</span></p>
pwestlein
<p>Preference is to review the entire RFP.&nbsp; For this complex solution offering, smaller/mid-tier large businesses will likely not have capabilities in all fumctional areas. Without Sections L and M, mid-tier large businesses or smaller lack capacity to resond and will be challenged to form teams. Knowing the teaming and past performance requirements/limitations would help.&nbsp; WebEx solutions seem fine with options for industry to submit follow-on questions.</p>
OASIS Blogger
<p><span style="font-size:13px;font-family:Arial;color:#000000;background-color:transparent;font-weight:normal;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline;">Thank you for your thoughts on this subject, Patricia. &nbsp;Please let us know if you have any additional questions or comments. &nbsp;Jim</span></p>
TobyDoane
<p>Jim,</p><p>Thank you for the opportunity to comment.&nbsp; I really appreciate how much time and effort the GSA takes to get things right.&nbsp; I agree with the philosophy that it is better to have it right than have it right now.</p><p>I would prefer/recommend that the GSA releases the Draft RFP in its entirety as soon as possible despite the year-end crunch.&nbsp; To ensure ample opportunity for feedback, perhaps you could leave the feedback window open until 10/31 or so.</p><p>I believe releasing the Draft RFP in pieces will result in many, many industry questions due to industry&#39;s inability to see the entire picture at one time and the more questions you receive, the greater the delay for the final release.&nbsp;</p><p>Thanks again for the opportunity to comment.</p><p>V/r,</p><p>Toby Doane</p><p>&nbsp;</p><p>&nbsp;</p>
OASIS Blogger
<p><span id="internal-source-marker_0.9217436336834259" style="font-size:13px;font-family:Arial;color:#000000;background-color:transparent;font-weight:normal;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline;">Hi Toby, It is of utmost importance to our team to ensure that this process is transparent and meets the needs of our Industry Partners. &nbsp;We appreciate your feedback. &nbsp;Jim</span></p>
baroberson
<p>I concur with John. Best to deliver the draft RFP all at once in October. One more thought: My concern about WebEx sessions is that the technology is not always the most reliable. I attended a webinar yesterday for the DOE and they were never able to deliver the audio. Not only was it a&nbsp;productivity drain&nbsp;but it also places us at a decided disadvantage to those vendors fortunate enough to attend the live presentation in Colorado . Now we must wait for them to post the slides and audio presentation. Thanks for allowing us to provide this type of input, Jim. Greatly appreciated.</p>
OASIS Blogger
<p><span id="internal-source-marker_0.9217436336834259" style="font-size:13px;font-family:Arial;color:#000000;background-color:transparent;font-weight:normal;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline;">Hi Beth, and thank you for your comments regarding the delivery of the Draft RFP and the Webex experience. &nbsp;We appreciate your input as we move forward with this process. Jim</span></p>
Cdittmar
<p>Jim, I just joined the BLOG community and would like to weigh in on several fronts. First, I firmly believe that 541611 is the best NAICS code for the&nbsp;service offerings keeping within the spirit of SBSA. In addition, I agree that releasing the DRAFT in it&#39;s entirety would allow for a better review of the document in October when Industry/Govt. is more fully engaged. Walking through the document on WebEx is an Excellent idea!!</p><p>&nbsp;</p><p>&nbsp;</p>
OASIS Blogger
<p><span id="internal-source-marker_0.15293543192275738" style="font-size:13px;font-family:Arial;color:#000000;background-color:transparent;font-weight:normal;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline;">Hi Claudia, and welcome to the community. thank you for your comments regarding the NAICS code and release of the Draft RFP. We appreciate your feedback! There seems to be a majority who feel we should publish the draft RFP as a complete document. &nbsp;There also seems to be a majority who feel waiting till October (as opposed to publishing it in mid September) is a good idea. We will definitely take this into consideration and please let us know if you have any additional comments or questions regarding OASIS. Jim</span></p>
Pat.Rhodes
<p>Jim, I would like to echo other comments that it is preferable to see the entire draft RFP at one time. I also believe delaying till October will give industry more opportunity for a thorough review. I like the idea of holding WebEx feedback sessions but believe you will still have to provide written data for those that are unable to attend. The WebEx is preferable to a conference with limited TDY budgets.</p>
OASIS Blogger
<p><span id="internal-source-marker_0.15293543192275738" style="font-size:13px;font-family:Arial;color:#000000;background-color:transparent;font-weight:normal;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline;">Hi Pat, thank you for your comments regarding the release of the Draft RFP and the benefits of holding WebEx sessions. &nbsp;We will take your feedback into consideration as we move forward. &nbsp;Jim</span></p>
petenoble_IPT
<p>Hi Jim, As Director of Business Development for a SDVOSB, my recommendation is to release the draft RFP now. With the end of summer approaching, most folks are back from vacations and ready to get back to work. Release of the draft RFP now would give industry plenty of time to review, submit questions and prepare for the final RFP release this winter. I recognize that the end of the Government fiscal year can often be a busy time for B&amp;P folks; however I still recommend getting the draft RFP out now to provide vendors with adequate time to review, strategize and prepare questions. Businesses who are serious about pursuing OASIS will make this a priority, despite&nbsp;other end of year activities. With regard to the RFP, please release the full version, not in pieces. Having all the information together allows B&amp;P teams to strategize more effectively and address any questions right away. With regard to feedback on the draft RFP - Webex sessions are helpful, but I would recommend that companies submit questions in advance. This will allow the Government to organize, prioritize and properly address the questions asked. Talking through the answers in the WebEx format will be helpful, as opposed to simply posting the answers. This way, vendors can ask follow up questions or rephrase a question if the response missed the mark. Thanks Jim. I look forward to the release of the draft RFP in the near future! Best regards. Pete Noble IPT Associates, LLC.</p>
OASIS Blogger
<p><span id="internal-source-marker_0.15293543192275738" style="font-size:13px;font-family:Arial;color:#000000;background-color:transparent;font-weight:normal;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline;">Hi Pete, and thank you for your comments. &nbsp;There is some interesting feedback here and we will certainly take it into consideration moving forward. &nbsp;Please let us know if you have any additional questions or comments. Jim</span></p>
jrhaller
<p>Developing an RFP of this magnitude is hard work and because it&#39;s a community exercise within the GSA there are certain hurdles to be crossed.&nbsp; For example, the bar is lower on the PWS than it is on Sections L and M as the latter is more closely tied to acquisition strategy.&nbsp; To my mind, a phased approach to the release of the Draft RFP makes sense and if we look at the typical pattern associated with other multiple award task order contracts, we can see that there is a consensus in the acquisition community either driven by necessity or desire that takes nearly all acqisitions of this size down this path.</p><p>It is my suggestion that you get the draft PWS (or SOW) on the street within the next couple of months.&nbsp; As a bidder, I can leverage the draft PWS to build a team, which is the longest pole in the tent.&nbsp; Over the next few weeks, focus on the proposal submittal requirements, Sections L and M, and release a draft of those.&nbsp; As Mr. Hume suggested, we do need to understand the acquisition strategy and the questions that need to be answered in the submittal as soon as we can see it.&nbsp; Drafts of annexes, attachments and the remainder of the solicitation package can be released in their turn.&nbsp; I would suggest you use an &quot;amendment&quot; or numbered revision structure, so we can all keep track.&nbsp; It&#39;s not required under the FAR, but it helps with configuration management both on your side and on ours.</p><p>With respect to the schedule, should you follow my suggestion, the earlier the better on the draft PWS.&nbsp; The sooner we have, at least, a cut at the scope of work, the more quickly we can react.&nbsp; Let the community decide on its priorities with respect to how it balances its workload.&nbsp; Let&#39;s keep the information flowing albeit in dribs and drabs.</p><p>I&#39;m a bit old school on the FAR and I&#39;d prefer that you release all the documents through FBO and while I like the WebEx discussions (and would welcome them), I would also like to have the formal Q and A through a submittal schedule followed by formal release of Q and A informatino (both from the written process and the WebEx released periodically through FBO.</p>
OASIS Blogger
<p><span id="internal-source-marker_0.15293543192275738" style="font-size:13px;font-family:Arial;color:#000000;background-color:transparent;font-weight:normal;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline;">Hi John, and thank you for your response regarding the release of the Draft RFP. We will take your suggestions into consideration as we &nbsp;move forward with this process. &nbsp;We will definitely being posting documents on FBO in addition to whatever other communication strategies we employ. &nbsp;Thanks again. &nbsp;Jim</span></p>
Matt Orlando
<p>Jim</p><p>We prefer to see the entire Draft RFP and Not a piecemeal approach.&nbsp; An October is also preferred for cited reasons.&nbsp; A WebEx will reduce travel costs, however we are open to an Industry day.</p><p>Thanks, Matt</p>
OASIS Blogger
<p><span id="internal-source-marker_0.15293543192275738" style="font-size:13px;font-family:Arial;color:#000000;background-color:transparent;font-weight:normal;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline;">Thank you for your feedback, Matt. We will take your comments into consideration. Jim</span></p>
IndustryBlogger
<p>Jim,</p><p>Our preference would be to hold off until 01 October, and release the entire draft RFP at once.&nbsp; This will alleviate the crunch at the end of the GFY, and a full release will minimize questions and ambiguity.&nbsp; We also recommend a period of 3-4 weeks for review and comment by industry.</p><p>Thanks, Joe</p>
OASIS Blogger
<p><span id="internal-source-marker_0.15293543192275738" style="font-size:13px;font-family:Arial;color:#000000;background-color:transparent;font-weight:normal;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline;">Hi Joe, and thank you for your feedback. The team will take your comments into consideration as we decide on a release date and response timeframe. &nbsp;Jim</span></p>
Good
<p>Release DRFP ASAP</p><p>Release RFP all at once</p><p>WebEx would be too engaging (not focused). We recommend traditional 5 business day turn on questions and 5 for for government response.</p>
OASIS Blogger
<p><span id="internal-source-marker_0.15293543192275738" style="font-size:13px;font-family:Arial;color:#000000;background-color:transparent;font-weight:normal;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline;">Welcome back to the board, Herb. Thank you for your recommendations. Please let us know if you have additional feedback. Jim</span></p>
jack.hume
<p>Jim,</p><p>My view is that you should release the draft RFP all at once and not in stages to give us a complete picture. This will focus the Q&amp;A process and provide for the better outcomes. It is also best to hold it until October as busy season consumes both the Government and the Contracting Community as well.&nbsp; Once the &quot;dust settles&quot;, all of us (Government and Contractors) can concentrate the draft, respond appropriately, and working together produce an RFP that reflects this exchange.</p><p>&nbsp;</p>
fplath
<p>I concur with this. A complete DRFP provides industry a complete overview of the requirement, which will allow us to determine how to best respond to all elements. And, of course, GSA will get a much better response if the DRFP is released after September 30. Particularly small firms may be unable to respond prior to October given their very limited resources.</p><p>Thank you for seeking feedback.</p>
OASIS Blogger
<p><span id="internal-source-marker_0.15293543192275738" style="font-size:13px;font-family:Arial;color:#000000;background-color:transparent;font-weight:normal;font-style:normal;font-variant:normal;text-decoration:none;vertical-align:baseline;">Thank you for your comments. &nbsp;The team appreciates your feedback and will take it into consideration as we move forward with this process. Please let us know if you have any other comments or questions. &nbsp;Jim</span></p>
OASIS Blogger
<p><span style="color: rgb(80, 0, 80); font-family: arial, sans-serif; line-height: normal; ">Hi John, welcome back to the community. Thank you for your feedback on the release of the Draft RFP.&nbsp; The team will take your comments into consideration.&nbsp; Jim</span></p>

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