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Representations and Certifications Improvements in SAM

The System for Award Management (SAM) exists to help individuals and businesses (entities) do business with the federal government. For entities seeking financial assistance (grants) or to submit a contract proposal, you must register on SAM first.  Recently, the registration process in SAM has changed to decrease the burden for registrants applying for financial assistance and federal agencies.

 

On February 2, 2019, the System for Award Management (SAM) is implementing a new process that allows financial assistance registrants to submit common federal government-wide representations and certifications. The procurement representation and certifications have not changed. Entities creating new registrations and existing entities completing their annual registration renewals will be required to review financial assistance representations and certifications before their registration can be activated. As entities renew and re-register their accounts, the data collected will make SAM.gov the federal repository for this information. By completing the representations and certifications in SAM, the grantee administrative processes will be significantly streamlined, making it easier to do business with the federal government. This change is in accordance with the September 5, 2018, Office of Management and Budget (OMB) memorandum M-18-24, “Strategies to Reduce Grant Recipient Reporting Burden.”

 

Since registration in SAM.gov is required for federal awards and must be updated annually, federal agencies will use the SAM entity registration information to verify recipient compliance with these award requirements. This will reduce the duplicative practice of agencies requesting representations and certifications with the submission of each financial assistance application.

 
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