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Order-Level Materials have Arrived on Schedules

The U.S. General Services Administration (GSA) has issued a final General Services Acquisition Regulation (GSAR) rule to incorporate Order Level Materials (OLMs) into the Multiple Award Schedule (MAS) program. This rule will make it easier for customer agencies to buy, and industry partners to provide, complete procurement solutions through the MAS program while ensuring excellent value.

What are OLMs?

  • Supplies or services acquired in direct support of task or delivery order placed against a Schedule contract or Blanket Purchase Agreements (BPAs) (no more than 33.33% of the order, excluding travel costs).  
  • The type and quantity of supplies or services are not known at the time of Schedule contract or BPA award.
  • Prices of OLMs are not established at the Schedule contract or BPA level.

This OLM authority:

  • Adds a similar flexibility at the order level to the Schedules program that exists on other commercial IDIQ vehicles.
  • Saves time and money.
  • Diminishes the need to set up new commercial IDIQs or conduct open market procurements for items not anticipated up front.
  • Decreases the number of contracts to administer.

Where is the new OLM authority?

The General Services Administration Acquisition Manual (GSAM) has been updated to provide guidance and special ordering procedures on OLMs.  GSAM part 515 and 538 provide guidance and GSAR clause 552.238-82 identifies  special ordering procedures.  In addition to the GSAM, the Federal Register provides additional information on the final rule.

Benefits to Industry Partners

  • Greater use of the MAS program will allow Schedule contractors to compete for more orders and reduce the need to incur additional bid and proposal costs under other commercial IDIQs.
  • The reduction in duplicative and inefficient contracts also removes barriers to entry into the federal marketplace, especially for small businesses.

Can I provide OLMs now?

  • No, to use OLMs you will need to accept a mass modification to add the terms and conditions to your current MAS Contract including adding the new Special Item Number.  FAS will issue a advanced notice through Interact that will start this process.
  • Ensure you are subscribed to the Multiple Award Schedules Interact Group

Thank you as always for your continued partnership.

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