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Multiple Award Schedules Transformation-Transactional Data

GSA is transforming the Multiple Award Schedules (MAS) Program to drive better value for customer agencies and save taxpayer dollars. This major transformation will set  the stage for a variety of improvements, among them pricing reform through the collection and use of transactional data (i.e., actual prices paid) for Federal Supply Schedule (FSS) contracts and other GSA contract vehicles. This reform will serve as an additional tool for Contracting Officers to evaluate price reasonableness and assist in the overall effort to implement category management across Federal acquisition.

Multiple Award Schedules Transformation - How would transactional data be reported?

GSA recently issued a Proposed Rule in the Federal Register.  We highly recommend reading the Proposed Rule prior to this blog post to get the full understanding of our approach, but here’s a brief summary as it applies to GSA’s Multiple Award Schedules (MAS) contractors to refresh your memory.

The rule proposes a pilot to implement the collection of transactional data for a few select Schedules. Under this pilot contractors would electronically report prices paid for products and services delivered during the performance of the contract (i.e. transactional data) on a monthly basis. In return, these contractors will no longer have to comply with the “tracking customer” requirements of clause 552.238-75 Price Reductions.

We posted a blog on March 31, 2015 that that discussed which Schedules would be included in the pilot and which data elements we intend to collect. For purposes of this blog, we would like to focus on how the data would be reported by the contractors.

How is transactional data reported now?

In general, transactional data is not collected on MAS contracts.  Some contract vehicles, such as those awarded under the Federal Strategic Sourcing Initiative (FSSI) and the Government wide Acquisition Contracts (GWACS), collect transactional data through reporting systems identified within the FSSI or GWAC contracts.  GWAC and OASIS vendors report data via the Contract Payment Reporting Module (CPRM), formerly the GWAC Management Module. FSSI vendors report data through the FSSI Knowledge Management Portal.  GSA intends to have one central location for contractors to go to report all transactional data in the future. The system would then know the required data to be submitted based on the contract number.

How would transactional data be reported in the future?

GSA plans to collect data through a User Interface/Web Page or an Application Programming Interface (API.)  Any system utilized will be part of a Federal Information Security Management Act (FISMA) Moderate Risk Classification System.  Specific instructions will be included on the VSC website and in contractual documents provided to vendors incorporating the transactional data requirements.

We need your input. Answers to the following questions would provide tremendous value as we continue planning to implement the pilot:

  • What type of accounting software systems do you use to track and report sales under the current system?
     
  • What, if any, issues do you have with the current system used to track and report sales that could be improved or enhanced with this?
     
  • Do you have the ability to upload transactional data in bulk?
     
  • What reporting format is easiest for you?

     

  • Are there any other issues that you can identify which would negatively impact your ability to easily report transactional and sales data?  Please provide as much information as possible.
     

We would appreciate any other comments or input regarding the implementation process.  Please submit all comments directly through Regulations.gov at www.regulations.gov and include GSAR CASE 2013-G504 in your comment.  Only comments submitted through regulations.gov will receive a formal response. Comments submitted on the Interact page will be reviewed but may not receive a formal response.

There may be a brief delay before your comment is visible.

About MAS

For 60 years, GSA’s Multiple Award Schedules (MAS) have made it possible for federal agencies to buy smarter. Today, GSA is transforming MAS to enhance this widely used $33- billion a year program to ensure that it continues to offer efficiency and value to both government and Industry. This transformation will include pricing reform.

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