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Improving Professional Service Schedules - Changes are Coming!

Dated:  09/02/2014

As one of several professional services category initiatives, GSA’s Federal Acquisition Service (FAS) will be working to improve its professional services Schedule offerings.  A first step in this initiative will be to consolidate Multiple Award Schedule (MAS) services offerings. This discussion provides information about why FAS believes this is necessary and the next steps FAS will be taking.


Currently there are over 4,400 professional services contracts across 8 Schedules.  The scope of the various Schedules frequently overlap, which has caused confusion about which MAS is the best fit for a federal agency’s requirements and acquisition objectives. Service acquisitions are increasingly complex and demand a total solution that may involve several different Schedule offerings.  Using multiple Schedules to acquire a total solution further complicates the procurement process, and often discourages Contracting Officers from using Schedules.  

Multiple MAS contracts for services have also presented challenges for GSA’s industry partners, with many managing multiple MAS contracts.  Currently, there are approximately 527 contractors who hold more than one professional service Schedule contract.  Their contracts are negotiated independently, managed independently, and audited independently costing both contractors and GSA scarce contract administration resources.

In an environment of declining budgets and increasing demands on the acquisition workforce, improvements must be made to GSA’s professional services Schedules.  By having fewer Schedules, or optimally one professional servicesSchedule, GSA can achieve:  

  • Improved contract usability; agencies can obtain and contractors can provide total service solutions through one contract vehicle.
  • Increased program efficiency by managing fewer contracts and solicitations.
  • Reduced administrative costs to industry by reducing the number of contracts they manage.
  • Eliminate the need to submit separate offers for professional services; firms would have the ability to submit a modification request instead - this equates to a substantial decrease in time required to add new services.

Federal agency customers of FAS and Industry are important stakeholders in the process, and like our OASIS and OASIS SB acquisition process, we will use Interact, social media, industry days, association forums, and agency roundtables as channels for input and feedback, and to provide information to you about the status of this work. An initial set of questions and answers is provided here for reference.

What information can FAS share about this initiative?

Early work on this initiative has included internal planning, discussions with industry associations, and feedback from several federal agency customers.  Conceptually, the idea of having one professional services Schedule has been well received.  As a result, FAS has begun moving towards the implementation of this initiative.

Specifically, FAS has removed non professional service SINs  with no sales from the current Consolidated Schedule (excluding IT (70) (SIN C132-51) and HR (738X) (SIN C595-21).

What Schedules are affected, or may be affected, by this initiative?

  • Consolidated (00CORP)
  • MOBIS (874)
  • PES (871)
  • FABS (520)
  • AIMS (541)
  • LOGWORLD (874V)
  • Environmental (899)
  • Language (738II)

How will these Schedules be affected?

Going forward, with the exception of the Consolidated (00CORP) Schedule, the Schedules listed above will be migrated into the new Professional Services Schedule and the solicitations for those schedules cited above would be eliminated.

What is the impact to existing contracts that are migrating to the Professional Services Schedule?

  • There will be no change to the contract number; 
  • There will be no change to SINs for all affected Schedules except Consolidated which would no longer carry the “C” designation for any SINs other than C132-51 and C595-21;
  • The performance period for all professional services contracts, regardless of Schedule, would remain unchanged;
  • The terms and conditions of all professional services contracts, regardless of Schedule would remain unchanged.  

Associated changes made would include; rebranding the Consolidated Schedule Program to Professional Services Schedule; and changing the solicitation number to that which represents the Professional Services Schedule.  These changes would result in the issuance of a mass modification to all existing contract holders.

How would these changes impact the Consolidated Schedules Program and current Consolidated contracts?

  • The Consolidated Schedule will be the contract structure used to create the new Professional Services Schedule.  In short, the Consolidated Schedule would be replaced by the Professional Services Schedule.
  • Contracts currently under the Consolidated Schedule would be unaffected, with the following exceptions:
  • As noted above, excluding IT (70) (SIN C132-51) and HR (738X) (SIN C595-21), nonprofessional service SINS on the Consolidated Schedule with no sales will be cancelled.  
  • Nonprofessional service SINS with sales would be removed from the Consolidated Schedule and migrated to the appropriate Schedule.  For example, once implemented, SIN C03FAC contractors would have contracts on Schedule 03FAC.  FAS Contracting Officers would work with affected contractors to ensure active BPA’s and task orders are not impacted and can be completed.  
  • The 21 nonprofessional services contracts migrated from the Consolidated Schedule would have a new Schedule contract with a performance period of one five-year period, and three five-year option periods.  

Additionally, contract administration of the AIMS (541) Schedule will be transferred from the Greater SouthWest Service Center in Ft. Worth, Texas, to the Management Services Center in Auburn, WA.

Why are IT (70) (SIN C132-51 only) and HR (738X) (SIN C595-21 only) being included in the new Professional Services Schedule?

These SINS have significant sales and are used frequently; more importantly, they allow Contracting Officers to access nonprofessional services in an integrated manner when a total service solution is required. However it’s important to understand that these SINs are still available under their respective host Schedules.  We are only including these two SINs in an effort to provide a total solution to professional services.

What is the current milestone schedule for this initiative?

Activity

Complete

Nonprofessional service SINS reviewed, SINS with no sales will be cancelled

09/30/14

AIMS Schedule administration transferred from Region 7 to Region 10

10/01/14

Nonprofessional service SINS with sales migrated to the appropriate Schedule

12/31/14

Begin migration to Professional Services Schedule

01/01/15

Existing Schedules closed for new offers

02/28/15

New offers accepted under the Professional Services Schedule

03/01/15

Transitions to the Professional Services Schedule substantially complete

11/01/15

Is this initiative part of the FSSI program?

No, this initiative is not part of the FSSI program.  This initiative is one, of several, supporting the development of FAS’s Professional Services Category. The Professional Services Category is one of 17 FAS has established to better serve its federal agency customers.  

Additional information about FAS’s category management business model can be found on the GSA Blog:

Additional information about category management in the federal market can be found on YouTube:

Additional information about FAS’s Schedules modernization work can be found on the GSA Blog:

Additional information about FAS’s Professional Services Category work can be found at:

What else do we need to know?

Questions regarding this initiative can be posted to this thread on GSA Interact (if you are reading this in email, please click the above link to the Interact posting). Or, alternatively, you may send questions to professionalservices@gsa.gov

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Comments

GSAMaven
<p>Will there be any webinars regarding the change, if so can you provide the link?</p>
cfairchild
<p>QUESTION:</p><p>Two questions regarding companies that have two or more GSA Schedules that are being migrated:</p><p>1.&nbsp; Which contract end date will pevail?&nbsp;</p><p>2.&nbsp; Which size will preval for conractors that may have&nbsp; different size (due to the varyig NAICS) on the different Schedules?</p><p>ANSWER:</p><p style="font-family: arial, sans-serif; font-size: 13px;"><span style="font-family: Arial, sans-serif;">1.<span style="font-size: 7pt; font-family: 'Times New Roman';">&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;</span></span><span style="font-family: Arial, sans-serif;">&nbsp;The end date for the new contract as a result of migrating two or more contracts will be based on the award date of the new contract and will be for a period of 5 years with 3 potential option periods of 5 years each.</span></p><p style="font-family: arial, sans-serif; font-size: 13px;"><span style="font-family: Arial, sans-serif;">2.<span style="font-size: 7pt; font-family: 'Times New Roman';">&nbsp; &nbsp; &nbsp;</span></span><span style="font-family: Arial, sans-serif;">As they do now, a firm will look at all the SINs and determine where the preponderance of effort and sales is and that is what determines business size.</span></p><p>&nbsp;</p>
jnaubel
<p>Hi Brad, my question has to do with the 527 Schedule contract holders with multiple professional services Schedules. In the information above, GSA states that there will be no change to the contract number or period of performance for contracts being migrated. How is that going to work when a contractor has, for example, a PES and a MOBIS? Isn&#39;t the goal to get both the PES and MOBIS on a single Schedule contract? Could you please explain how this will work? Thanks!</p><p>Jennifer Aubel</p><p>Fed Nexus Law</p>
Brad deMers
<p dir="ltr" style="color: rgb(0, 0, 255); font-family: 'comic sans ms', sans-serif; font-size: large; line-height: 1; margin-top: 0pt; margin-bottom: 0pt;"><span style="font-size: 15px; font-family: Arial; color: rgb(0, 0, 0); vertical-align: baseline; white-space: pre-wrap; background-color: transparent;">There are approximately 527 firms who currently hold more than one contract in the affected programs. &nbsp;To ensure these firms contracts are migrated in a timely manner with no impact on customer relations, FAS would provide industry with concise &nbsp;instruction on the migration process. &nbsp;Assistance would be provided &nbsp;and each firm will work with their Contract Specialist to establish the new contract that consolidates the single host schedule contracts into one. Those contracts which are migrated will have a new established period of performance of one base period plus three option periods. </span></p><p dir="ltr" style="color: rgb(0, 0, 255); font-family: 'comic sans ms', sans-serif; font-size: large; line-height: 1; margin-top: 0pt; margin-bottom: 0pt;">&nbsp;</p><p dir="ltr" style="color: rgb(0, 0, 255); font-family: 'comic sans ms', sans-serif; font-size: large; line-height: 1; margin-top: 0pt; margin-bottom: 0pt;"><span style="color: rgb(0, 0, 0); font-family: Arial; font-size: 15px; white-space: pre-wrap; line-height: 1.15; background-color: transparent;">Firms do not have to wait until the Professional Services Schedule is issued to begin the migration process.</span></p><p dir="ltr" style="color: rgb(0, 0, 255); font-family: 'comic sans ms', sans-serif; font-size: large; line-height: 1; margin-top: 0pt; margin-bottom: 0pt;">&nbsp;</p><p dir="ltr" style="color: rgb(0, 0, 255); font-family: 'comic sans ms', sans-serif; font-size: large; line-height: 1; margin-top: 0pt; margin-bottom: 0pt;"><span style="font-size: 15px; font-family: Arial; color: rgb(0, 0, 0); vertical-align: baseline; white-space: pre-wrap; background-color: transparent;">The existing individual program contracts would remain in place for active BPA(s) until the next option period and/or end date of the BPA(s); whichever comes first. However any new work would be performed under the new single consolidated contract.</span></p>
Brad deMers
<div style="font-family: arial, sans-serif; font-size: 12.8000001907349px;"><div class="gmail_default" style="font-size: 12.8000001907349px; font-family: 'comic sans ms', sans-serif;"><b><u>GSA received the following Question:</u></b>&nbsp;&nbsp;<span style="font-family: arial, sans-serif; font-size: 13px;">We are interested in knowing how the proposed changes will ensure maximum&nbsp; opportunities for small business concerns.&nbsp; It would be extremely beneficial to provide an article discussing how the changes will impact awards to small business concerns and to assist agencies in meeting their federal/DoD targets.&nbsp; Thank you.</span></div><div class="gmail_default" style="font-size: 12.8000001907349px; font-family: 'comic sans ms', sans-serif;">&nbsp;</div><div class="gmail_default" style="font-size: 12.8000001907349px; font-family: 'comic sans ms', sans-serif;"><span class="im" style="color: rgb(80, 0, 80);"><span style="font-family: arial, sans-serif; font-size: 13px;"><b><u>Answer:</u></b>&nbsp;&nbsp;</span><font color="#000000">Moving to the Professional Services Schedule will not have a negative impact on small businesses at all. &nbsp;In fact the benefits not only to small business but to large is that firms will no longer have multiple contracts to manage. &nbsp;Every professional service they provide will be under one contract number. &nbsp;The key to remember is that this solution is providing all firms the ability to consolidate services they already provide and then as any firm grows, they can add new services through the modification process as versus submission of an offer. &nbsp;It will not impact CTAs or prime/sub relations - instead it will aide in the management of those relations because firms will only be dealing with one contract per firm.</font></span></div><div>&nbsp;</div></div>
sarful
<p>I would like to submit some questions regarding the new schedule via email, however, when I send to the email address given above (<a href="mailto:professionalservices@gsa.gov"><font color="#0393c9">professionalservices@gsa.gov</font></a>)&nbsp;I am getting a non-deliverable message.&nbsp; Can you please provide a valid email address for submission of questions?&nbsp; Thank you.</p><p>&nbsp;</p>
Brad deMers
<p><span style="font-family: 'comic sans ms', sans-serif; font-size: 12.8000001907349px;">Thank you for sharing this information. &nbsp;We apologize for the inconvenience. &nbsp;We are having some technical difficulties with this email and are working to get them corrected. &nbsp;As soon as they are fixed, we will post a message to this site. &nbsp;In the meantime, please send your message to&nbsp;</span><a href="mailto:geri.haworth@gsa.gov" style="color: rgb(17, 85, 204); font-family: 'comic sans ms', sans-serif; font-size: 12.8000001907349px;" target="_blank">geri.haworth@gsa.gov</a><span style="font-family: 'comic sans ms', sans-serif; font-size: 12.8000001907349px;">. &nbsp;Thank you.&nbsp;</span></p>
Brad deMers
<p><span style="font-family: 'comic sans ms', sans-serif; font-size: 12.8000001907349px;">The technical problems we were experiencing with our email address -&nbsp;</span><a href="mailto:professionalservices@gsa.gov" style="color: rgb(17, 85, 204); font-family: 'comic sans ms', sans-serif; font-size: 12.8000001907349px;" target="_blank">professionalservices@gsa.gov</a><span style="font-family: 'comic sans ms', sans-serif; font-size: 12.8000001907349px;">&nbsp;- have been resolved. &nbsp;Thank you for your patience. &nbsp;Please send any comments, questions or concerns you have to that address and we will respond promptly. &nbsp;Thank you. &nbsp;</span></p>